myTurf Pro

Before you can utilize myTurf, you must complete the Toro myTurf Customer Enrollment.

Fill out the following Toro myTurf Customer Enrollment form before using myTurf.

Figure 1

1. Fill out the organization details.
2. Fill out the primary location details.

Figure 2

1. Fill out the distributor details.
2. Fill out the United States Tax Exemption Organization details.
3. Fill out the subscription details.

Figure 3

1. Fill out the organization administrator information.
2. Click to create your account.

1. From the Dashboard, click Admin, located in the upper, right corner of the screen (Figure 4).

   

   Figure 4

   1. Click Admin.

2. Click the Location Record icon to administer a specific location (Figure 5).

   

   Figure 5

   1. Click the location record icon.

   From the Location Record screen (Figure 6), you can view and update the following information:

   • Location details and contact information (Figure 6)

     

     Figure 6

     1. Enter the location details.

   • Subscription and payment details (Figure 7)

     Note: If you are a United States tax exempt organization, enter those details (Figure 7).

     

     Figure 7

     1. Enter the subscription details.
     2. If you choose automatic payment, click here to fill out the form.
     3. If you are a United States tax exempt organization, enter those details.

   • Subscription invoice contact information and subscription invoice address (Figure 8)

     

     Figure 8

     1. Enter the subscription invoice contact information.
     2. Enter the subscription invoice address.

   • Labor wage and fuel (maintenance labor wage rates); refer to Figure 9

   • For operators, average wage rate (Figure 9)

     

     Figure 9

     1. Enter the labor wage and fuel information.
     2. Click the icon to edit personnel details.
     3. Enter the wage for operators here.
     4. Enter the wage for each maintenance employee here.
     5. Click to add new labor.

   • Fuel cost (Figure 10)

     

     Figure 10

     1. Fuel type
     2. Unit of measure
     3. Fuel cost per unit of measure
     4. Enter the fuel cost here.

   • Locale settings (Figure 11)

     

     Figure 11

     1. Enter the locale settings.

1. From the Dashboard, click Admin (Figure 16).

   

   Figure 16

   1. Click Admin.

2. Click the Edit Location Icon (Figure 17).

   

   Figure 17

   1. Click to edit the location.

3. From the Location Record, click Asset Groups (Figure 18).

   

   Figure 18

   1. Click Asset Groups.

4. From Manage Asset Groups, click Create New Group (Figure 19).

   

   Figure 19

   1. Manage Asset Groups
   2. Click Create New Group.

5. Select the Asset Type and enter the Group Name that you want assigned to the new group (Figure 20).

6. Click Create to create the new asset group (Figure 20).

   

   Figure 20

   1. Create New Group
   2. Select the asset type.
   3. Enter the new group name.
   4. Click create to add the new asset group.

When you first enter myTurf, the dashboard appears. The dashboard is the overall summary of your system.

From the dashboard, you can access following tabs:

• Asset List

• Maintenance Due

• Order Management

• Parts Inventory

• Reports

• Wireless

myTurf Status

As shown in the example screen (Figure 32), the dashboard provides the status of your fleet when you first enter myTurf.

The myTurf status tells you the following at-a-glance information:

• Machines in your fleet are under repair or maintenance

• Maintenance is due and parts are needed for machines in your fleet

• Maintenance is due and you have the parts on hand for machines in your fleet

• Parts with safety stock alert

• Open work orders

• Service bulletin alerts

• Any error occurring with a wireless device

Figure 32

Selecting Locations

From the Dashboard, you can select the location(s) that you want to view.

After you select the desired location(s), click Apply to set the location(s) as shown in Figure 33.

Figure 33

1. Selected location(s)
2. Click to apply the desired location(s).

From the Dashboard, click the Asset List tab.

The asset list provides the summary of your assets (Figure 38).

Figure 38

1. Asset ID
2. Asset status
3. Asset make
4. Asset model number
5. Total operating hours
6. Odometer
7. Wireless hour meter connection
8. New Service Bulletin indicator
9. Asset attachments
10. Fuel type
11. Click the arrow to view the fuel usage (year-to-date) and the fuel fill

When viewing your Asset List, you can display a select number of assets at a time by selecting a number, or you can click All to display all your assets at once (Figure 39).

Figure 39

1. Click to display a select number of assets at a time.
2. Click to view all assets.

Asset ID/Asset Overview

From the Asset List, you can select a particular Asset ID to view details pertaining to that asset.

To view an asset, select that particular Asset ID to view the Asset Overview (Figure 40).

You can download the asset overview as a document (Figure 40).

You can change details about the asset by clicking Asset Record (Figure 40).

Note: After altering the Asset Record, click Save.

The Asset Overview, allows you to view the following information for an asset:

• Asset details:

  • Status

  • Make

  • Model number

  • Serial number

  • Description (example: Groundsmaster 4500-D, Workman HDX-D, Reelmaster 5010-H, etc.)

  • Location

  • Group

  • Warranty expiration date (if applicable)

  • Extended protection expiration date (if applicable)

• Utilization and fuel details:

  • Total operating hours

  • Fuel type

  • Fuel usage (year-to-date)

  • Fuel fill

• Wireless hour meter connection (if applicable)

• Maintenance status

• Assigned attachments

  • Manage attachments

  • Create a new attachment

• Notes

• Resources

  • Maintenance schedule

  • Maintenance history

  • Master parts viewer

  • Parts Catalog

  • Service Bulletins

  • Service Manuals

  • Operator’s Manuals

  • My uploads

  • Training videos

  • Product training

Figure 40

1. Resources
2. Wireless hour meter connection (if applicable)
3. Utilization (total operating hours)
4. Fuel details
5. Click to print the asset overview.
6. Click here to edit the asset details.
7. Click here to save any changes made to the asset.
8. Maintenance due summary
9. Click here to manage the attachments for the asset.
10. Click here to create new attachment for the asset.

Asset Types

You can select the asset type that you want to view in your asset list by clicking one of the tabs shown in Figure 41.

Figure 41

Status

The status of an asset in your fleet is designated as follows:

Symbol	Status
	Asset is in good, operating condition
	Work order created/tasks assigned
	Maintenance due, parts on hand
	Maintenance due, parts needed
	Safety stock alert
	Maintenance coming due
	Asset under repair or maintenance

The Maintenance Due tab allows you to view the following information:

• Asset ID—allows you to select a particular asset to view all the maintenance tasks for that asset (Figure 42 and Figure 43).

• Status—refer to the Status table for the current status of an asset.

• Task—states the task that you need to complete (Figure 42).

• Task Type—the type of task is categorized as general, preventive, or repair (Figure 42).

• Parts Needed—click the number below the column to view the parts necessary for the maintenance task (Figure 42).

• Work Order—click the work order number to view the work order details and to see who is assigned to the work order (Figure 42).

• Attachments—click the number below the column to view the associate attachments to the asset. If there is a tool icon next to the number of attachments, attachments also need service (Figure 42).

Figure 42

Figure 43

The Order Management tab allows you to view the following information for current or past orders:

• Cart ID—click the Cart ID to view all the particular information that cart (Figure 44).

• Name—tells you to whom the cart belongs (Figure 44)

• Location—states the location of the cart (Figure 44)

• Cart Status—tells you whether a cart is still being compiled, if a cart is ready to order, or if the cart is awaiting approval from the supervisor (Figure 44)

• Reorder Cart—click the reorder cart icon to order the same parts again (Figure 44).

• Parts—states the total number of parts in the order (Figure 44)

• Total Cost—states the total cost of the parts in the order (Figure 44)

• Created By—states who created the order (Figure 44)

• Date Modified—states the date that the order was last modified (Figure 44)

If you want to delete a cart, select the cart, and click Delete Selected (Figure 44).

Figure 44

1. Icon indicating that a cart is awaiting supervisor approval
2. Icon indicating that a cart is ready to order
3. Icon indicating that a cart is still being compiled
4. Click the reorder cart icon.

The Parts Inventory tab allows you to view the following information for the parts in your inventory:

• Part Number—states the part number that you want to order (Figure 45)

  Click the “i” icon next to a part number for additional information. The part you have in your inventory may have been superseded, cross-referenced, discontinued, etc. (Figure 45).

• Status—tells you whether or not you have the required parts in your inventory, if you need to order parts, or if the parts have been ordered but are in process (Figure 45)

• Make—lists the manufacturer of the part (Figure 45)

• Description—provides a description of the part (Figure 45)

• Cost Per Unit of Measure—states how much each part costs (Figure 45)

• Quantity in Stock—states how many of that particular part that you have in your inventory (Figure 45)

• Unit of Measure—provides how the part is measured (i.e., each, fl oz, mg, gram, etc.); refer to Figure 45

• Subtotal—states the subtotal cost of the parts (Figure 45)

• Bin Number—enter the bin number where you want the part located (Figure 46).

• Location—states the location in which the parts exist (Figure 46)

• Needed for Open Work Orders—tells you the quantity of the parts you need to fulfill the current open work orders (Figure 46)

• Available—states the total quantity of the part currently available (Figure 46)

• Needed for Maintenance Due—tells you the quantity of the parts you need to fulfill for the machines due for maintenance (Figure 46)

• On Order—states the quantity of the parts you currently have on order, but are in your inventory yet (Figure 46)

• Last Used Date—states the date that the parts were last used for maintenance (Figure 46)

• Show Related Assets—click the icon to view related assets (Figure 46).

Figure 45

1. Click the “i” icon next to a part number for additional information.
2. Icon indicating that you parts have been ordered but are in process
3. Icon indicating that you need to order the parts

Figure 46

Select the parts that you want to order, and click Order Selected to order the selected parts (Figure 47).

If you want to delete parts, select the parts, and click Delete Selected (Figure 47).

Figure 47

1. Click to order the selected parts.
2. Click to delete the selected parts.

The Reports tab (Figure 48) allows you to generate the following types of reports:

• Asset Utilization

• Location Maintenance Cost

• Maintenance Due and Parts Needed

• Part Orders Placed

  • Option 1—by carts

  • Option 2—by part numbers

• Total Cost of Ownership

Figure 48

To generate a report, refer to Generating Reports.

The Wireless tab allows you to view the following information for base stations/repeaters:

• Base Station/Repeater ID—states the identification number of the base station/repeater (Figure 49)

• Status—tells you if the base station/repeater is not connected or is out of range (Figure 49)

• Location—states the location in which the base station/repeater exists (Figure 49)

• Last Update Received—states when the base station/repeater most recently received an update (Figure 49)

Figure 49

1. Click to add a base station or repeater.
2. Indicates that a firmware update is needed.
3. Indicates that a base station or repeater is not communicating.

The Wireless tab also allows you to view the following information for assigned or unassigned wireless hour meters:

• Wireless Hour Meter ID—states the identification number of the wireless hour meter (Figure 50)

• Active or Inactive—states whether the wireless hour meter is active or inactive (Figure 50)

• Status—tells you if the base station/repeater is not connected or is out of range (Figure 50)

• Asset Type—tells you which type of asset the wireless hour meter is paired with (Figure 50)

• Group—states the group in which the base station/repeater exists (Figure 50)

• Asset ID—state the asset ID associated with the wireless hour meter (Figure 50)

• Meter Reading—provides the current wireless hour meter reading (Figure 50)

• Last Update Received—states when the wireless hour meter most recently sent an update (Figure 50)

Figure 50

1. Click to add a wireless hour meter.
2. Indicates that a firmware update is needed.
3. Indicates that the wireless hour meter is not communicating.

To add a base station/repeater, click Add Base Station/Repeater ID (Figure 49); refer to Adding a Base Station/Repeater.

To add a wireless hour meter, click Add Wireless Hour Meter (Figure 50); refer to Adding a Wireless Hour Meter.

You can access the Maintenance Schedule in the following 2 ways:

• From the Asset Overview of an asset, click Maintenance Schedule (Figure 95).

  

  Figure 95

  1. Click to access the Maintenance Schedule.

• From the Asset List, click on the Status for the asset, and click Maintenance Schedule (Figure 96).

  

  Figure 96

  1. Click on the status for the asset.
  2. Click to access the Maintenance Schedule.

Click the Download (.xlsx) button to download your Preventive Maintenance Schedule.

If there are maintenance tasks not listed in the Preventive Maintenance Schedule, you can manually add them.

When adding a maintenance task, you can choose one of the following task types:

• Scheduled Maintenance

• As Needed Inspection

• Daily Checks

• Break-In Maintenance

You can copy a maintenance task to your asset from another asset in your fleet by clicking Copy Schedule from the Preventive Maintenance Schedule screen (Figure 97).

You can reset the Preventive Maintenance Schedule to the Toro default schedule by clicking Reset to Default from the Preventive Maintenance Schedule screen (Figure 97).

1. From the Preventive Maintenance Schedule screen, click the Task Record icon (Figure 97).

   

   Figure 97

   1. Click the Task Record icon.

2. From the Task Record screen, you can turn the Task to the ON or OFF position, edit the Task Type, Sub Type, Description, Parts Needed for the task (you can add or delete parts here), Interval Type, Interval, when the task is Next Due, and you can attach a file for the task (Figure 98).

3. After you edit the task, click Save (Figure 98).

   

   Figure 98

   1. Click to delete the selected part.
   2. Click to add a part.
   3. Click to save the changes to the task.
   4. Click to delete the task.
   5. Click to copy the task.

This functionality in the Preventive Maintenance Schedule allows you to select multiple Tasks and make them all due now at the same time.

If you are starting from the Asset—Maintenance Due, do the following:

1. Click View Maintenance Schedule (Figure 99).

   

   Figure 99

2. From the new Maintenance Schedule tab, select the tasks that you want to Make Due Now, and click Make Due Now (Figure 100).

   

   Figure 100

3. Click Continue (Figure 101).

   

   Figure 101

   Note: You will automatically return to the Asset—Maintenance Due screen with the Due Now tasks visible (Figure 102).

   

   Figure 102

The Change Asset drop-down menu allows you to switch the Maintenance Due list of a different Asset without returning to the Asset List.

From the Maintenance Due menu, click the Change Asset drop-down menu (Figure 103) and select the Asset ID of the Asset that you want to change to in Maintenance Due (Figure 104).

Figure 103

Figure 104

While in the work order for a specific maintenance task, click Update Prices to update the prices for the parts used in the maintenance task (Figure 105).

Figure 105

1. From the Dashboard, click Admin, located in the upper, right corner of the screen (Figure 106).

   

   Figure 106

   1. Click Admin.

2. Click the Edit Location Icon (Figure 107).

   

   Figure 107

   1. Click to edit the location.

3. From the Location Record, click Add New Labor (Figure 108).

4. Enter the individual’s name and their wage per hour (Figure 108).

   

   Figure 108

   1. Click to add new labor.

5. Click Save on the right side of the screen.

1. Click the Maintenance Due tab (Figure 109).

2. Select the Task in the list that you need to create a work order for, and click Create Work Order (Figure 109).

   

   Figure 109

   1. Select the task.
   2. Click to create the new work order.

3. Complete the Create New Work Order form by selecting the individual that you want to assign the work order to and click Save to Work Order (Figure 110).

   

   Figure 110

   1. Click to save the work order.
   2. Select the individual to assign them to the work order.

After completing the work order, click Close Work Order (Figure 115).

1. From the Asset List, click the Asset ID of the asset you want to manage, and click Asset Overview (Figure 117).

   

   Figure 117

   1. Click to view the asset overview.

2. From the Asset Overview, click Maintenance Schedule (Figure 118).

   

   Figure 118

   1. Click to access the Maintenance Schedule.

1. From the Maintenance Schedule, click Add a Task (Figure 119).

   

   Figure 119

   1. Click to add a new task.

2. Fill out the Create New Task form (Figure 120).

3. Click Save to add the task to your maintenance schedule (Figure 120).

   

   Figure 120

   1. Click save to create the new task.

Note: Performing this task deletes any maintenance schedule and replaces it with a copy of the current maintenance schedule that you copy.

1. From the Maintenance Schedule, click Copy Schedule (Figure 121).

   

   Figure 121

   1. Click to copy a schedule.

2. Select the asset Location and Group from which you want to copy the schedule (Figure 122).

3. Select the machine from which you want to copy the schedule (Figure 122).

4. After selecting the machine, click Replace Selected (Figure 122).

   

   Figure 122

   1. Select the location.
   2. Select the group.
   3. Select the machine.
   4. Click to replace the maintenance schedule.

To set up fuel tracking, fill out the Fuel Cost table in your Location Record (Location Administration). In the table, you can update the Unit of Measure for each fuel type and the Fuel Cost per Unit of Measure (Figure 126).

Figure 126

1. Enter the Unit of Measure.
2. Enter the Fuel Cost per Unit of Measure.

1. From the Asset Overview, navigate to the Asset Record for which you would like to set up fuel tracking.

2. From the Asset Record, navigate to the Fuel Tracking section (Figure 127).

   

   Figure 127

3. Select the method that you want to use for fuel tracking.

   • Average Fuel Usage:

     Enter the Fuel Per Utilization and Fuel Usage Year-to-Date (YTD) as shown in Figure 128.

     Note: The system automatically increments the Fuel Usage Year-to-Date (YTD) as the asset accrues operating hours or miles/km. This provides an estimated fuel usage.

     

     Figure 128

     1. Select the Fuel Type.
     2. Select Average Fuel Usage for the Fuel Tracking Method.
     3. Enter the Fuel Per Utilization.
     4. Enter the Fuel Usage Year-to-Date (YTD).

   • Fuel Fill:

     Enter the Fuel Fill and Fuel Usage Year-to-Date (YTD) as shown in Figure 129.

     Note: The fill amount increments the Fuel Usage Year-to-Date (YTD) by that amount.

     

     Figure 129

     1. Select the Fuel Type.
     2. Select Fuel Fill for the Fuel Tracking Method.
     3. Enter the amount of filled.
     4. Enter the Fuel Usage Year-to-Date (YTD).

1. Select Asset Utilization as the Report Type (Figure 133).

2. Select the Location, Asset Type, Group, Asset Status, Asset ID, and Date Range (Figure 133).

3. Click Generate Report (Figure 133).

   After you generate an Asset Utilization report, a spreadsheet generates with the Asset Code (Asset ID), Make, Model, Serial Number, Group, Utilization within Date Range, Fuel Usage within Date Range, Operating Labor Cost, Fuel Total Cost, Total Labor Cost, and Total Cost (Labor + Fuel).

   

   Figure 133

   1. Select Asset Utilization.
   2. Click to generate the report.

1. Select Location Maintenance Cost as the Report Type (Figure 134).

2. Select the Location, Asset Type, Group, Asset Status, Asset ID, Task Type, and Date Range (Figure 134).

3. Click Generate Report (Figure 134).

   After you generate a Location Maintenance Cost report, a spreadsheet generates with the Asset Code (Asset ID), Preventive Maintenance Parts Cost, Preventive Labor Cost, Repair Part Cost, Repair Labor Cost, General Parts Cost, General Labor Cost, Miscellaneous Cost, Downtime Days, and Report Totals.

   

   Figure 134

   1. Select Location Maintenance Cost.
   2. Click to generate the report.

1. Select Maintenance Due and Parts Needed as the Report Type (Figure 135).

2. Select the Location, Asset Type, Group, Asset Status, Asset ID, Interval Type (Utilization or Date), and Due Within (Operating Hour, Mile, or Kilometer) as shown in Figure 135.

3. Click Generate Report (Figure 135).

   After you generate a Location Maintenance Cost report, a spreadsheet generates with the Asset Code (Asset ID), Make, Model, Serial Number, Current Utilization (total), Task, Task Type, Next Due (utilization or date), Parts Needed, and Quantity Available.

   

   Figure 135

   1. Select Maintenance Due and Parts Needed.
   2. Click to generate the report.

1. Select Total Cost of Ownership as the Report Type (Figure 138).

2. Select the Location, Asset Type, Group, Asset Status, and Asset ID (Figure 138).

3. Click Generate Report (Figure 138).

   After you generate a Total Cost of Ownership report, a spreadsheet generates with full details of what an asset cost in total.

   

   Figure 138

   1. Select Total Cost of Ownership.
   2. Click to generate the report.

1. Select Parts Optimization as the Report Type (Figure 139).

2. Select the Location, the Group(s) you want to view, and Date Range (Figure 139).

3. Click Generate Report (Figure 139).

   After you generate a Parts Optimization report, a spreadsheet generates with the full details.

   

   Figure 139

   1. Select Parts Optimization.
   2. Click to generate the report.

The purpose of this report is to determine whom worked on which assets and the time and cost incurred from that work.

1. Select Closed Work Order by Labor as the Report Type (Figure 140).

2. Select the Location, Laborer, Asset Type, Group(s) you want to view, the Asset Status, Asset ID, and Date Range (Figure 140).

3. Click Generate Report (Figure 140).

   After you generate a Closed Work Order by Labor report, a spreadsheet generates with the full details.

   

   Figure 140

   1. Select Closed Work Order by Labor.
   2. Click to generate the report.

1. Select Parts Used in Maintenance Report as the Report Type (Figure 141).

2. Select the Location, Asset Type, Group, Asset Status, Asset ID, and Date Range (Figure 141).

3. Click Generate Report (Figure 141).

   

   Figure 141

1. Select the Fuel Type and enter the Total Fuel and Fuel Fill (Figure 142).

   

   Figure 142

2. Click Download Fuel Usage Log (Figure 142) and a report generates (Figure 143).

   

   Figure 143

1. Click Order Parts, located in the upper, right corner of the screen (Figure 154).

2. Click Create New Cart at the bottom of the menu (Figure 154).

   

   Figure 154

   1. Click order parts.
   2. Click to create a new cart.

3. Select the desired Location for the cart, edit the Cart Name, and click Create (Figure 155).

   This creates the cart and start the ordering process; refer to Using a Cart.

   

   Figure 155

   1. Select the desired location.
   2. Edit the cart name.
   3. Click to create the cart.

1. If you want to create and select a new cart, click Select a Cart in the upper, right corner of the ordering screen (Figure 156).

   

   Figure 156

   1. Click Select a Cart.

2. Select Create New Cart and click Apply (Figure 157).

   

   Figure 157

   1. Select to create a new cart.
   2. Click to apply the selection.

3. Select the Location for the cart and enter the Cart Name (Figure 158).

4. Click Apply (Figure 158).

   

   Figure 158

   1. Select a location.
   2. Enter the cart name.
   3. Click to apply the cart.

After creating a cart, you can add parts from multiple locations.

From the Build and Review Cart screen, click Add Parts (Figure 159).

Figure 159

1. Build and Review Cart screen
2. Click to add parts.

Note: You can add parts By Part Number (if you know the part number), Bulk Upload by Excel spreadsheet, Parts Inventory, or by searching the Master Parts Viewer as shown in Figure 160.

Figure 160

1. Click to add parts by part number, bulk upload, through part inventory, or master parts viewer.

Note: If you leave the Build and Review Cart screen, the cart follows you (Figure 161) to continue adding parts to the cart. This can be done from the Master Parts Viewer, Parts Inventory, or Maintenance Due List.

Figure 161

1. Example of a cart following you through adding parts.

There are 2 ways to choose a different cart than the cart you are currently using:

• Click the Order Management tab and click the cart you want to use (Figure 162).

  When you enter the Build and Review Cart screen, the cart follows you to continue adding parts to the cart.

  

  Figure 162

  1. Click the cart you want to use.

• When you go through the ordering process in the Master Parts Viewer, Parts Inventory, or Maintenance Due List, click Change Cart (Figure 163).

  When you click Change Cart, you can either create a new cart or select an existing cart (Figure 164).

  

  Figure 163

  1. Click to change the cart to create a new cart or select an existing cart.
  

  Figure 164

  1. Select to create a new cart.
  2. Select an existing cart.
  3. Click apply to select the desired cart.

1. Ensure that the correct cart is selected or create a new cart (Figure 166).

2. Select the part(s) that you want to order (Figure 166).

3. Click Add to Cart (Figure 166).

   

   Figure 166

   1. Ensure that the correct cart is selected or create a new cart.
   2. Select the part(s) that you want to order.
   3. Click to add the part(s) to the cart.

4. After the next screen appears, enter the quantity of the part and click Add to Cart (Figure 167).

   Note: If this was done properly, you should receive a message indicating that you successfully added the end-user parts to the cart.

   

   Figure 167

   1. Enter the quantity of the part.
   2. Click to add the part(s) to the cart.

1. In Asset Overview Resources, click End User Parts (Figure 165).

2. Click Download .xlxs, located in the lower, right corner of the screen (Figure 168).

   

   Figure 168

   Note: The system will download an Excel file of the end-user parts list (Figure 169).

   

   Figure 169